Contractor Payments

If you hire second shooters, editors, makeup artists, or assistants, creavio helps you track every payment and generate the records you need at tax time.

Adding a Contractor

1. Go to Money > Contractors
2. Click + Add Contractor
3. Enter their name, email, and role (second shooter, editor, assistant, etc.)
4. Add their payment rate — hourly, per-session, or per-project
5. Optionally collect their W-9 information for 1099 reporting
6. Click Save

Recording Payments

When you pay a contractor, record it in creavio:

1. Open the contractor's profile
2. Click + Record Payment
3. Enter the amount, date, and payment method (Venmo, check, bank transfer, etc.)
4. Link it to a specific project or session if applicable
5. Add notes or attach a receipt

Contractor Dashboard

The contractors overview shows:

• Total paid to each contractor this year
• Payment history with dates and amounts
• Projects worked for each contractor
• 1099 threshold — creavio flags when a contractor approaches the $600 reporting threshold

1099 Reporting

At year end, creavio generates a summary for each contractor who received $600 or more. This data feeds directly into your tax preparation. Export the report as a CSV or PDF for your accountant.

Linking Contractors to Projects

When you assign a contractor to a project, their payment is automatically factored into your profitability analysis. This gives you an accurate picture of what each job actually costs.

Best Practices

• Record payments immediately — don't batch them
• Collect W-9s before the first payment
• Set clear payment terms upfront (net 7, net 14, etc.)
• Review contractor costs quarterly to ensure profitability